In addition to the gross pay the worker receives, you will be charged the mandatory costs (ie National Insurance and Pension), plus a small fee for the service. These fees are shown on the online system when you enter details of the salary so that you can clearly see all additional fees incurred and what you will have to pay on top of the worker’s gross pay.

If you already employ staff on a casual basis then using the student recruitment system allows you to access a ready pool of workers who are familiar with King’s and have a vested interest in its success as an institution. For the college as a whole, employing King’s students on campus provides opportunities to make new connections with the student body, finding out more about their expectations as well as fostering a closer sense of commitment between students and the College. In addition, the student will benefit from the experience of working in your department. One of the core aims of this initiative is to provide opportunities for students to enhance their employability, enabling students to learn more about the work of your department and develop their skills.

How many hours can students work per week?

• The number of hours that a student can work per week depends on external regulations governing student working for international students as well as College regulations around working while studying.
• International students will have a restriction on the number of hours that they can work per week.
• Postgraduate Research Students - College regulations advise that a postgraduate research student should not commit to more than six hours of teaching per semester week (including lecturing, demonstrating practical classes, project supervision, tutorials and marking).
• Before registering a student as a worker, Keystone will check all relevant visa documentation and place any limits on the number of hours a student can work directly onto their online record.

Please download the advice guide below for more information on student workers.

DOWNLOAD WORKING DURING STUDYING GUIDE

How much should I pay a worker?

• The College has set rates of pay for different types of jobs. Information on the rates of pay are available on the HR ‘Hiring Students & causal workers’ web pages.

Am I expected to provide a formal induction for students or casual workers?

• We would recommend that you arrange some form of induction at departmental level to ensure that your student and casual workers feel comfortable with the tasks they have to do and are familiar with the work of the Team and Department

What should be included in an induction for students and casual workers?

• An example of the sorts of things that you might include in an induction is provided below. This is based on feedback from managers already using the system and students who have worked as temporary staff. Some students and casual workers will already be familiar with College structure from other assignments, but other students will require more background information.
• Introductions to all team members
• Introduction to the purpose and structure of the department
• How the department fits into the wider College structures
• Outline of key tasks and objectives
• Key College policies/regulations (such as confidentiality policy)
• Fire and evacuation procedures
• Operational issues (lunch/break times, seating arrangements etc)
• Any practical matters such as manual handling
• Familiarity with the risk register.

For general HR advice please contact your local HR adviser.

For questions relating to King's Talent Bank and for all operational matters relating to assignments, compliance, timesheets and payroll contact the Keystone Customer Services team.

I work with student records. Does this mean that I can’t employ a student?

• Not necessarily. There are examples of students currently working with confidential student and staff data, although the decision on appropriateness will depend on the tasks required and the data involved. Students who are registered as casual workers are made aware of the Confidentiality policy of the College, and this can be restated at induction. Students who work for the College as temporary staff should be regarded as members of staff in the same way as anyone else, and expected to adhere to the same levels of professionalism.

How do I ensure equality of opportunity when using the system to recruit workers?

• Students and Casual workers using the system to register for work are asked to provide the same basic details for managers to look at; adopting standard measures for treating candidates fairly, such as omitting personal details from any selection decisions is an important part of retaining impartiality. You can select workers on a first come first serve basis or by, for example, interviewing several students/workers who have expressed interest.

Are there any measures in place to safeguard the equality of opportunity of workers registering to work for King’s?

• The online recruitment system has in-built reporting capacity and recruitment data will be available to monitor equality and diversity trends. It is the responsibility of each manager to work in line with the College’s Equality and Diversity Statement and Policies.